Job Description

Our client, a Tier 1 automotive supplier based in Lavonia, GA, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This role demands strong multitasking skills, excellent communication abilities, and a high level of discretion when handling confidential information. The ideal candidate will thrive in a fast-paced environment and play a key role in ensuring the efficiency and effectiveness of executive operations.

Key Responsibilities :

• Manage executive’s time by reading, routing, and drafting correspondence; initiating communications; and preparing documents

• Maintain and coordinate calendars, meetings, conference calls, and travel arrangements

• Represent or act on behalf of the executive when required

• Support cross-functional project coordination efforts

• Research and compile data to prepare reports and presentations for executive leadership and board meetings

• Assist in preparing meeting agendas and materials; accurately record and distribute meeting minutes

• Greet visitors and serve as a point of contact for internal and external stakeholders

• Open, sort, and prioritize incoming communication (email, mail, fax, etc.)

• Provide general administrative support to ensure smooth office operations

Qualifications :

• 5+ years of experience as an Administrative Assistant or Executive Assistant in a manufacturing environment

• High school diploma or associate’s degree

• Proficient in Microsoft Office

• Strong organizational and communication skills, including drafting documents and preparing meeting materials

• Proven experience supporting executives with calendar management, travel arrangements, and correspondence

• Experience coordinating executive-level presentations, reports, and travel itineraries

• Professional presence with the ability to greet visitors and represent the executive when needed

• Skilled in handling confidential information, planning meetings, and taking accurate minutes

• German and Spanish language skills strongly preferred

• ERP knowledge would be a plus (Infor Expert or Infor LN)

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